Conflict
of Interest Policy of
Caloosahatchee
River Citizens Association, Inc.
Article I
Purpose
The purpose of the conflict of interest policy is to protect
this tax-exempt organization's (Caloosahatchee River Citizen Association, Inc.,
hereinafter referred to as CRCA) interest when it is contemplating entering
into a transaction or arrangement that might benefit the private interest of an
officer or director of CRCA or might result in a possible excess benefit
transaction. This policy is intended to supplement but not replace any
applicable state and federal laws governing conflict of interest applicable to
nonprofit and charitable organizations.
Article II
Definitions
Any director, principal officer, or member of a committee with
board of directors delegated powers, who has a direct
or indirect financial interest, as defined below, is an interested person.
A person has a financial interest if the person has,
directly or indirectly, through business, investment, or family:
1. An ownership or investment interest in any entity with which CRCA has a transaction or arrangement,
2. A compensation arrangement with CRCA or with any entity or individual with which CRCA has a transaction or arrangement, or
3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which CRCA is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of
interest. Under Article III, Section B, a person who has a financial interest
may have a conflict of interest only if the appropriate board of directors or
committee decides that a conflict of interest exists.
Article
III
Procedures
In connection with any actual or possible conflict of
interest, an interested person must disclose the existence of the financial
interest and be given the opportunity to disclose all material facts to the
directors and members of committees with board of directors delegated powers
considering the proposed transaction or arrangement.
After disclosure of the financial interest and all material
facts, and after any discussion with the interested person, he/she shall leave
the board of directors or committee meeting while the determination of a
conflict of interest is discussed and voted upon. The remaining board or
committee members shall decide if a conflict of interest exists.
1. An interested person may make a presentation at the board of directors or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.
Article IV
Records of
Proceedings
The minutes of the board of directors and all committees
with board delegated powers shall contain:
Article V
Compensation
A. A voting member of the board of directors who receives compensation, directly or indirectly, from CRCA for services is precluded from voting on matters pertaining to that member's compensation.
B. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from CRCA for services is precluded from voting on matters pertaining to that member's compensation.
C. No voting member of the board of directors or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from CRCA, either individually or collectively, is prohibited from providing information to any committee regarding compensation.
Article VI
Annual
Statements
Each director, principal officer and member of a committee
with board of directors delegated powers shall annually sign a statement which
affirms such person:
Article
VII
Periodic
Reviews
To ensure CRCA operates in a manner consistent with charitable
purposes and does not engage in activities that could jeopardize its tax-exempt
status, periodic reviews shall be conducted. The periodic reviews shall, at a
minimum, include the following subjects:
Article
VIII
Use of
Outside Experts
When conducting the periodic reviews as provided for in
Article VII, CRCA may, but need not, use outside advisors. If outside experts
are used, their use shall not relieve the board of directors of its
responsibility for ensuring periodic reviews are conducted.
Article IX
Glossary
Adjusted net income (for Schedule D) |
Adjusted net income
includes: gross income from any unrelated trade or business; gross income
from functionally related businesses; interest payments received on loans;
amounts received or accrued as repayments of amounts taken as qualifying
distributions for any tax year; amounts received or accrued from the sale or
other disposition of property to the extent acquisition of the property was
treated as a qualifying distribution for any tax year; any amounts set aside
for a specific project to the extent the full set aside was not necessary for
the project; interest on government obligations normally excluded under
section 103 of the Code; net short-term capital gains on sale or other
disposition of property; and income received from an estate if the estate is
considered terminated for income tax purposes because of a prolonged
administration period. |
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Advance ruling |
A written determination
by us on your public charity status that treats you as a publicly supported
organization during a 5-year period beginning, generally, from the date of
your formation. At the end of the 5-year period, you will qualify for a
definitive ruling (defined below) if you were publicly supported based on the
support you received during the 5-year period. |
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Affiliated |
Created by, controlled
by, or closely related to a governmental unit, including a State, a
possession of the United States, or any political subdivision of a State or a
possession of the United States, or the United States, or the District of
Columbia. |
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Arm's length |
A transaction between
parties having adverse (or opposing) interests; where none of the
participants are in a position to exercise substantial influence over the
transaction because of business or family relationship(s) with more than one
of the parties. |
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Authorized representative |
By submitting Form
2848, an attorney or certified public accountant who is permitted to
represent you before us regarding your application for tax-exempt status. |
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Bingo |
A game of chance played
with cards that are generally printed with 5 rows of 5 squares each, on which
participants place markers to form a pre-selected pattern to win the game.
Bingo is gambling. |
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Business relationships |
Employment and
contractual relationships, and common ownership of a business where any
officers, directors, or trustees, individually or together, possess more than
a 35% ownership interest in common. Ownership means voting power in a
corporation, profits interest in a partnership, or beneficial interest in a
trust. |
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Bylaws |
The internal rules and
regulations of an organization. |
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Certification of filing |
Articles of
incorporation for your organization showing evidence that on a specific date
they were filed with and approved by an appropriate state authority. |
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Charitable risk pool |
An organization
described in section 501(n), which is organized and operated to pool
insurable risks (other than medical malpractice) of its section 501(c)(3)
members. |
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Close connection |
A relationship between
organizations that may include: control of one organization by another
through common governance or through authority to approve budgets or
expenditures; coordination of operations as to facilities, programs,
employees, or other activities; or common persons exercising substantial
influence over all of the organizations. |
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Common control |
You and one or more
other organizations have (1) a majority of your governing boards or officers
appointed or elected by the same organization(s), or (2) a majority of your
governing boards or officers consist of the same individuals. Common control
also occurs when you and one or more commonly controlled organizations have a
majority ownership interest in a corporation, partnership, or trust.
Ownership means voting power in a corporation, profits interest in a
partnership, or beneficial interest in a trust. |
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Community |
The local or regional
geographic area to be served by an organization. |
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Compensation |
All forms of income
from working, including salary or wages; deferred compensation; retirement
benefits, whether in the form of a qualified or non-qualified employee plan
(for example: pensions or annuities); fringe benefits (for example: personal
vehicle, meals, lodging, personal and family educational benefits, low
interest loans, payment of personal travel, entertainment, or other expenses,
athletic or country club membership, and personal use of your property); and
bonuses. |
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Conflict of interest policy |
A conflict of interest
arises when a person in a position of authority over an organization, such as
a director, officer, or manager, may benefit personally from a decision he or
she could make. A conflict of interest policy consists of a set of procedures
to follow to avoid the possibility that those in positions of authority over an
organization may receive an inappropriate benefit. |
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Controlled by disqualified persons |
As a section 509(a)(3)
supporting organization, you may not be controlled directly or indirectly by
disqualified persons. You are controlled if disqualified persons can exercise
50% or more of the total voting power of your governing body. You are also
controlled if disqualified persons have authority to affect significant
decisions, such as power over your investment decisions, or power over your
charitable disbursement decisions. You are also controlled if disqualified
persons can exercise veto power. Although control is generally demonstrated
where disqualified persons have the authority over your governing body to
require you to take an action or refrain from taking an action, indirect
control by disqualified persons will also disqualify you as a supporting
organization. |
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Cooperative hospital service organization |
An organization
described in section 501(e) is organized and operated on a cooperative basis
to provide its section 501(c)(3) hospital members one or more of the
following activities: data processing, purchasing (including purchasing
insurance on a group basis), warehousing, billing and collection (including
purchasing patron accounts receivable on a recourse basis), food, clinical,
industrial engineering, laboratory, printing, communications, record center,
and personnel (including selecting, testing, training, and educating
personnel) services. |
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Cooperative service organization of operating
educational organizations |
An organization
described in section 501(f) is organized and operated to provide investment
services to its members. Those members must be organizations described in
section 170(b)(1)(A)(ii) or (iv), and either tax exempt under section 501(a)
or whose income is excluded from taxation under section 115(a). |
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Corporation |
An entity organized
under a Federal or state statute, or a statute of a federally recognized
Indian tribal or Alaskan native government. |
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Definitive ruling |
A written determination
by us on your public charity status that classifies you as a publicly
supported organization if you have completed your first tax year, consisting
of at least 8 full months, and you meet one of the public support tests. A
definitive ruling may also be issued at the end of your 5-year advance ruling
period if you were issued an advance ruling and you meet one of the public
support tests. |
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Develop |
Develop means the
planning, financing, construction, or provision of similar services involved
in the acquisition of real property, such as land or a building. |
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Disqualified person |
Any individual or organization that is:
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Earmark |
Donations or other
contributions given to you to assist particular individuals or specific
identified groups. |
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Economic development |
Organizations formed to
combat community deterioration by assisting businesses located in a
particular geographic area whose economy is economically depressed or
deteriorating. Economic development activities include grants, loans,
provision of information and expertise, or creation of industrial parks.
Economic development organizations may also be formed to eliminate prejudice
and discrimination or lessen the burdens of government through involvement
with business development. |
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Elderly housing |
Generally, the primary
beneficiaries of the tax-exempt housing are age 62 and older. The elderly are
treated as appropriate charitable beneficiaries for certain purposes
regardless of socio-economic status because, as a group, they face many
barriers to their basic needs as they age. The elderly, as a class, face
forms of distress other than financial, such as the need for suitable
housing, physical and mental health care, civic, cultural, and recreational
activities, and an overall environment conducive to dignity and independence.
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Expenses |
Financial burdens or
outlays; costs (of doing business); business outlays chargeable against
revenues. For purposes of this form, expenses mean direct and indirect
expenses. |
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Fair market value |
The price at which
property or the right to use property would change hands between a willing
buyer and a willing seller, neither being under any compulsion to buy, sell,
or transfer property or the right to use property, and both having reasonable
knowledge of relevant facts. |
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Family |
Includes an
individual's spouse, ancestors, children, grandchildren, great grandchildren,
siblings (whether by whole or half blood), and the spouses of children,
grandchildren, great grandchildren, and siblings. |
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Foreign country |
A country other than
the United States, its territories and possessions, and the District of
Columbia. |
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For-profit |
A business entity whose
activities are conducted or maintained to make a profit (e.g. revenues
greater than expenses). |
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Foundation manager |
Officers, directors, or
trustees, or an individual having powers or responsibilities similar to those
of a foundation's officers, directors, or trustees. |
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Fundraising |
The organized activity
of raising funds, whether by volunteers, employees, or paid independent
contractors. |
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Gainfully employed |
Employed or actively
looking for work. |
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Gaming |
The term gaming
includes activities such as Bingo, Beano, lotteries, pull-tabs, pari-mutuel
betting, Calcutta wagering, pickle jars, punch boards, tip boards, tip jars,
certain video games, 21, raffles, keno, split-the-pot, and other games of
chance. |
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Gross investment income |
As defined in section
509, gross investment income means the gross amount of income from interest,
dividends, payments with respect to securities loans, rents, and royalties,
but not including any such income to the extent included in computing the tax
imposed by section 511. |
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Gross receipts |
For purposes of Part IX-A. Statement of Revenues and Expenses,
gross receipts includes monies earned from activities related to your
charitable or other section 501(c)(3) activities, such as selling admissions
or merchandise, performing services, or furnishing facilities. |
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Handicapped |
Persons with physical
or mental disabilities with special needs for suitable housing, physical and
mental health care, civic, cultural, and recreational activities,
transportation, and an overall environment conducive to dignity and
independence. |
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Hospital |
Hospital or medical care includes the
treatment of any physical or mental disability or condition, whether on an
inpatient or outpatient basis. A hospital includes:
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Independent contractors |
Persons who are not
treated as employees for employment tax purposes. |
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Influence legislation |
The act of directly
contacting or urging the public to contact members of a legislative body for
the purpose of proposing, supporting, or opposing legislation. You are also
attempting to influence legislation if you advocate the adoption or rejection
of legislation. |
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Intellectual property |
A type of property (distinct from real or
personal property) which includes:
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Joint ventures |
A legal agreement in
which the parties jointly undertake a transaction for mutual profit.
Generally, each person contributes assets and shares risks. Like a
partnership, joint ventures can involve any type of business transaction and
the “persons” involved can be individuals, groups of
individuals, companies, or corporations. |
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Limited liability company |
A limited liability
company (LLC) combines attributes of both corporations and partnerships (or,
for one-person LLCs, sole proprietorships). The
corporation's protection from personal liability for business debts and the
pass-through tax structure of partnerships and sole proprietorships. |
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Low-income housing |
Rental or ownership
housing provided to persons based on financial need. |
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Mailing address |
Address where you wish
all correspondence to be sent. |
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Manage |
Manage means to direct
or administer. |
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Medical care |
The treatment of any
physical or mental disability or condition, whether on an inpatient or
outpatient basis. |
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Medical research organization |
An organization whose
principal purpose or function is the continuous active conduct of medical
research in conjunction with a hospital. |
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Net income (for Schedule D) |
See adjusted net income. |
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Non-fixed payments |
A non-fixed payment
means a payment that depends on discretion. For example, a bonus of up to
$100,000 that is based on an evaluation of performance by the governing board
is a non-fixed payment because the governing body has discretion over whether
the bonus is paid and the amount of the bonus. |
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Organizing document |
The organizing document
depends on the form of the organization. For a corporation, the document is
the articles of incorporation. For a limited liability company (LLC), the
document is the articles of organization. For an unincorporated association,
the document is the articles of association or constitution. The organizing
document of a trust is the trust agreement. |
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Political |
You participate in a
political campaign if you promote or oppose, through political literature,
brochures, pamphlets, hosting or participating in events, etc., the candidacy
of an individual for public office. Debates and nonpartisan voter education
are not considered political. |
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Predecessor |
An organization whose
activities or assets were taken over by another organization. |
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Private foundations |
Organizations that are
exempt under section 501(c)(3) are private foundations unless they are:
churches, schools, hospitals, governmental units, entities that undertake
testing for public safety; organizations that have broad financial support
from the general public; or organizations that support one or more other
organizations that are themselves classified as public charities. |
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Private operating foundation |
A type of private
foundation that lacks general public support, but makes qualifying
distributions directly for the active conduct of its educational, charitable,
and religious purposes. “Directly for the active conduct”
means that the distributions are used by the foundation itself to carry out
the programs for which it is organized and operated. Grants made to assist
other organizations or individuals are normally considered indirect. |
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Public charity |
Organizations that are
exempt under section 501(c)(3) and are not private foundations because they
are: churches, schools, hospitals, governmental units, entities that
undertake testing for public safety; organizations that have broad financial
support from the general public; or organizations that support one or more
other organizations that are themselves classified as public charities.
Public charity status is a more favorable tax status than private foundation
status. |
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Reasonable compensation |
Reasonable compensation
is the amount that would ordinarily be paid for like services by like
organizations under like circumstances as of the date the compensation
arrangement is made. Reasonable compensation is important because excessive
benefits in the form of compensation to disqualified persons may result in
the imposition of excise taxes and jeopardize the organization's tax-exempt
status. |
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Related |
The family or business
relationships between persons. |
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Relationship |
A relationship between you and the recipient
organization includes the following situations:
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Revenue |
Revenue means gross
revenue amounts. |
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Revenue Procedure |
An official statement
of a procedure published in the IRS Cumulative Bulletin that either affects
the rights or duties of taxpayers or other members of the public under the
Internal Revenue Code and related statutes, treaties, and regulations or,
although not necessarily affecting the rights and duties of the public,
should be a matter of public knowledge. |
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Revenue Ruling |
An official
interpretation by the IRS of the Internal Revenue laws and related statutes,
treaties, and regulations, that has been published in the Cumulative
Bulletin. Revenue Rulings are issued only by the National Office and are
published for the information and guidance of taxpayers, IRS officials, and
others concerned. |
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SS-4 |
Application for
Employer Identification Number. |
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School |
A school is an educational organization whose
primary function is the presentation of formal instruction and which normally
maintains a regular faculty and curriculum and normally has a regularly
enrolled body of pupils or students in attendance at the place where its
educational activities are regularly carried on. A school may include a:
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Similarly situated |
Similarly situated
organizations means tax-exempt or taxable organizations of a comparable size,
purpose, and resources. |
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Substantial contributor |
Any individual or
organization that gave more than $5,000 to you from the date you were formed
or other date that your exemption would be effective, to the end of the year
in which the contributions were received. This total amount contributed must
also be more than 2% of all the contributions you received. A creator of a
trust is treated as a substantial contributor regardless of the amount
contributed. |
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Successor |
An organization that took over:
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Trust |
A trust is an entity
that may be formed by a trust agreement or declaration of trust. A trust may
also be formed through a will. |
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Unincorporated association |
An unincorporated
association formed under state law must have at least two members who have
signed a written document for a specifically defined purpose. |
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Unusual grants |
Substantial contributions and bequests from
disinterested persons that by their size adversely affect classification as a
public charity. They are:
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